Carruthers Wines — Main Menu

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Opening & Closing Checklist

Daily shift checklist — opening and closing tasks, temps, register count, and sanitation log

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📋

Wine Request

Request wine from the cellar when TR stock is running low

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❌

Cancel Wine Request

Cancel a pending wine request (duplicates or no longer needed)

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🚚

Wine Delivery

Record a wine delivery sent from the cellar to the Tasting Room

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✅

Delivery Confirmation

Confirm receipt of a wine delivery from the cellar

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♻️

Inventory Return

Return unsold festival wine or excess wine club stock back to the winery

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✅

Return Confirmation

Confirm receipt of returned wine and add quantities back to inventory

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Add to Wine List

Register a new wine entry before receiving bulk wine or grape intake

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✏️

Manage Wine List

View all wines, search, and edit release status, pricing, specs, and other details

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🍇

Grape Intake

Record a grape delivery from the weigh tag — one parcel per varietal, estimated or certified weight

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Record Crush

Record a crush event — the wines produced, and which lot each one drew its fruit from

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🌡️

Brix & Temp Entry

The Daily Fermentation Log — Brix and temperature for every open ferment, with who measured it and when

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🏁

Close Fermentation

Move a crush out of ferment and into bulk at an identified vessel — this is where the wine gets its version

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Crush Summary

How the vintage is going — tons received and still in bins, yield by method, what is open, and tonnage by varietal, county and grower

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Crush Report

One wine, one crush event — what fruit went in, how it was weighed, its appellation share, and what came out of the ferment. Usually reached from the Summary above

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🧭

How a Brix Reading Gets Logged

The whole path from a crush to a closed ferment — what happens on its own, what needs a person, and the five things to get right. For training.

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Bulk Summary

What is in the cellar between ferment close and bottling — position by location, every vessel with its fill, what is empty, what is unaccounted, and which wines need counting

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Bulk Report

One wine — where it is, what the book says, how the two differ, and how it got there. Usually reached from the Summary above

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Receive Bulk Wine

Log incoming bulk wine from a supplier and update bulk storage gallons

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🔀

Cellar Vessel Transfer

Record a transfer of wine between vessels and update bulk storage locations

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🧪

Cellar Addition

Log a chemical or oak addition treatment applied to a wine lot

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📊

Cellar Chemistry

Record chemistry measurements during aging — pH, TA, SO2, DO, with optional lab report upload

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🛢️

Bulk Inventory Count

Monthly physical count of all bulk wine vessels — updates BulkStore totals

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🍾

Bottling Request

Submit a planned bottling run request

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✏️

Modify Bottling Request

Update or cancel a pending bottling run request

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🚫

Cancel Bottling Request

Cancel a pending bottling run request

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📝

Bottling Record

Record actuals for a completed bottling run

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📦

Bottle Inventory Count

Month-end physical count — enter actual cases on hand and record variances

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📥

Supplies Intake

Record incoming supplies shipment — bottles, corks, labels, capsules

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Supplies Physical Inventory

Count all supplies on hand — record variances and update inventory adjustments

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🍾

Add Bottle to Catalogue

Define a new bottle and issue its SKU — volume, bottles per case, reorder threshold

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🍷

Add Cork to Catalogue

Define a new cork and issue its SKU

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🏷️

Add Label to Catalogue

Define a new label and issue its SKU

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📥

TTB Receipt

Receive spirits (SP) or fruit concentrate (FC) into the TTB materials ledger

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TTB Convert-In

Convert fruit concentrate to cellar fruit wine — computes juice-equivalent volume

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⚙️

TTB Cellar Operations

Usage, transfer, loss, and adjustment events for TTB-tracked materials

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🔍

Classify Documents

Name it, file it and attribute it — the document on the screen while you do, one after another

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🗄️

Document Summary

Every captured invoice, weigh tag and BOL — what is waiting to be matched, whether each counterparty is sending to the right address, and what evidences nothing

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How a Document Gets Filed

The whole path from an email to a filed document — what happens on its own, what needs a person, and the five things to get right. For training.

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🩺

Data Health

What is wrong in the workbook right now, split by whether a person typed it or a flow wrote it — a worklist on one side, an alarm on the other

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